Office
MSP Staff
Advertising Salary:
£27,252 - £33,456 per annum pro rata

About The Role

Salary: £27,252 - £33,456 per annum pro rata

Hours: This position can be full-time or part-time, ranging from 21 to 35 hours per week, spread over 3 to 5 days.

Location: Regional Office in Ardrossan

Working for a Member of the Scottish Parliament (MSP)

MSPs are employers in their own right. Under their employment, you will become part of a team supporting them in carrying out their duties. You'll work in a dynamic and fast paced environment to provide an outstanding service for constituents.

Please note, some evening and weekend work will be required to support Katy with events taking place outside of normal working hours. This role requires an in-office presence in the Regional Office in Ardrossan. Attendance will be expected 3 to 5 days per week.

Responsibilities

  • Supporting with keeping casework up to date and responding to public enquiries.
    • Keeping cases up to date by tracking, logging and recognising when to escalate issues within team.
    • Meeting constituents on a wide range of issues, including those of a sensitive nature and escalating accordingly.
    • Advocating on constituent's behalf with relevant bodies to resolve matters.
  • Reviewing constituent records and documentation in line with casework GDPR requirements.
    • Ensuring casework filing systems, both electronic and manual, are kept up-to-date in line with GDPR requirements.
  • Organising diary commitments and preparing for all activities. 
    • Arranging surgeries, meetings, and travel
    • Arranging other events including supporting with booking venues, arranging publicity, and sending out invites
    • Organising diary commitments through the management of Katy’s diary. This will include making appointments for constituents and organisations to meet with Katy as well as managing parliamentary commitments.
    • Communicating with parliamentary officials. 

About You

Requirements

  • Strong proficiency in effective diary management, including experience of scheduling, prioritising, and coordinating appointments and meetings.
  • Have excellent organisational skills while being flexible in prioritising workloads during busy times.
  • Have excellent communications skills, with accurate attention to detail and the ability to work effectively with colleagues.
  • Be patient and sensitive while remaining objective and open minded.
  • Be comfortable being in a front facing role explaining regulations such as GDPR to the general public.
  • Be acutely aware of the responsibility of representing those unable to do so themselves in certain situations.
  • Have a natural interest in helping people with a curiosity to probe for further information where required.
  • A full driving licence would be advantageous to support Katy in attending events and meetings across the West Scotland region.

The Selection Process

For any questions about the role please contact: [email protected]

To apply, click on "send CV" and upload your CV and supporting statement as one document. When you've clicked "send CV" use the text box to provide wording for the cover email. Your supporting statement should outline how you meet the requirements detailed above for this role. Applications that do not include a supporting statement may not be considered.  

If you are experiencing any issues with the applications process, please send your CV and supporting statement directly to: [email protected]

Closing Date: Sunday 14th July 2024 at 11:59pm