Location
Edinburgh
Office
MSP Staff
Advertising Salary:
£25,000

About The Role

Salary: £25,000 per annum

Hours: 37 hours per week

Location: Mainly Holyrood, with some travel around the South Scotland region expected

Working for a Member of the Scottish Parliament (MSP)

You will be a key member of a small team, involved in a range of Parliamentary duties contributing to the work of Craig Hoy MSP and his team in serving his constituents within the South Scotland region.

MSPs are employers in their own right. Under their employment, you will become part of a team supporting them in carrying out their duties. You'll work in a dynamic and fast paced environment to provide an outstanding service for constituents.

Responsibilities

  • Gathering and distributing valuable data that supports my activities.
    • Keeping your knowledge of policy areas and local issues up-to-date.
    • Carrying out research projects.
    • Obtaining and compiling relevant research documents from external bodies.
    • Preparing and delivering regular briefings and updates.
    • Analysing, evaluating and interpreting data and statistics.
    • Assisting with maintaining and managing diary and providing support for meetings in parliament, the constituency office and across South Scotland
    • Plan and assist the MSP team with the operational aspects, surgery tours and related activities across the South of Scotland region.
  • Producing materials that effectively convey my aims to the general public and media.
    • Keeping up to date with current media developments.
    • Building and maintaining relationships with stakeholders.
    • Corresponding with constituents and local campaign groups.
    • Producing high quality press briefings, speeches, presentations and written materials.
    • Supporting the MSP’s Parliamentary, media and constituency work, including media communications via e-mail, letter and phone.
    • Provide assistance to the Communications Officer, including media and political monitoring and clippings.
    • Drafting written questions and other materials for use in parliament and on social media.
  • Carrying out general office administration and acting as front of office for enquiries.
    • Overseeing all administrative procedures, ensuring documents are easily retrievable.
    • Providing assistance to the Caseworker by responding to incoming queries
    • Investigating issues raised through correspondence and surgeries while professionally managing each enquiry within agreed timescales.
    • Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
    • Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
  • Maintaining office records and compliance with data protection.
    • Maintaining filing system and managing records.
    • Ensuring compliance with data protection legislation and GDPR requirements.
    • Ensuring administrative and secretarial support is provided.

About You

Requirements

  • Have excellent written, verbal and IT skills with accurate attention to detail.
  • Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
  • Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
  • Be well organised with the ability to prioritise competing workloads.
  • Have the ability to foster good working relationships with confidence to understand how the media world operates.
  • Be a proactive problem solver with the motivation and resilience to adapt and deal with challenges.
  • A full driving licence would be advantageous

The Selection Process

For any questions about the role please contact: [email protected]

To apply, click on "send CV" and upload your CV and supporting statement as one document. When you've clicked "send CV" use the text box to provide wording for the cover email. Your supporting statement should outline how you meet the requirements detailed above for this role. Applications that do not include a supporting statement may not be considered.  

If you are experiencing any issues with the applications process, please send your CV and supporting statement directly to: [email protected]
 
Closing Date: Friday 1st March 2024 at 23:59