Location
Edinburgh
Office
People & Culture - Human Resources
Advertising Salary:
£32,884 to £40,000 per annum

About The Role

Working pattern: This is a full time, hybrid role, working from Holyrood, and from home, however we’re happy to talk about flexible working.  We’re committed to supporting staff to achieve a healthy work-life balance. We have a progressive flexible working hours arrangement in place to meet business and personal needs.

The Scottish Parliament represents the people of Scotland by debating issues of national importance, passing legislation, and holding the Scottish Government to account. We’re a diverse workforce and our embedded values shape the way we work and treat each other. You can access information about our Parliamentary Offices by viewing our organisational chart.

This is an exciting opportunity for someone with experience of producing data analytics, particularly people/workforce analytics, who can contribute to the development of our people analytics function. You’ll work with our People Analytics Specialist to develop and produce high quality people analytics which supports people planning and decision making and contributes to the development of people policies and solutions.

Based within our People Services and Diversity and Inclusion (HR) Office, this busy and varied role sits in the Business Partnering Team. The team focuses on strategic interventions in workforce planning, recruitment, talent management and Diversity, Equity, and Inclusion.

You’ll work closely with our people partners ensuring they have access to relevant and accurate data. This will be internal workforce data, and data gathered from external benchmarking and market research, which will support the development of our workforce strategies.

You’ll also be the system administrator for our recruitment candidate management system, ensuring the integrity of the data held on the system and producing recruitment and performance metrics.

Reporting to the People Analytics Specialist you’ll be responsible for:

  • Producing regular workforce dashboards and ad-hoc people analytics to support evidence-based decision making

  • Inputting to the development of our people reporting capabilities, proactively identifying opportunities to make improvements, and ensuring that data and reporting requirements are fully incorporated into our people systems

  • Carrying out recruitment activities including supporting recruitment campaigns and events, maintaining our careers site and intranet pages, and contributing to the development of our recruitment policies and processes

  • Providing training and support to People & Culture colleagues and end-users of our recruitment candidate management system

  • Supporting the development and publication of annual people reports

  • Liaising with colleagues across the People & Culture function to ensure the integrity of data and making recommendations for improvement.

About You

You’ll have experience of working in a data analytics or systems role within a People / HR function. You'll have advanced Excel skills and a knowledge of digital tools which support data management and visualisation.

You’ll be solution-focused with excellent attention to detail and proactive in developing your skills and knowledge and our people analytics function. You’ll be innovative, have a flexible approach and open to change. You’ll have the confidence to seek out and try new and emerging approaches to data analytics.

You’ll be customer focused with the ability to work collaboratively and build strong relationships with colleagues at all levels of the organisation, and externally with job applicants. This role has wide ranging responsibilities, so you must be well organised and be able to manage competing priorities.

You’ll encourage a culture where your colleagues are empowered to deliver high quality work which will enhance the reputation of the Parliament. You’ll also champion collaborative working with colleagues across the parliamentary service, promoting positive and open communication, as well as our commitment to diversity and inclusion.

We particularly welcome applications from candidates from a Minority Ethnic background and Disabled candidates. All appointments will be made on merit. We have a values-based culture of respect and inclusion embedded in our organisation, and everyone has the ability to make a difference.

We offer a great range of benefits including: 41.5 leave days pro rata (including public holidays), flexible working, paid professional subscriptions, family-friendly policies, Season Ticket advance loans, an onsite gym, Health, and Wellbeing Schemes including discounted gym membership, a confidential counselling and information service, and the Cycle to Work Scheme.

You’ll also have the opportunity to join the Alpha Civil Service pension scheme, where we’ll offer you an employer contribution of 27.1% of your basic salary.

For further information about the role please email [email protected]

For full information about the role, have a look at the job description and our application pack

Please apply before 11:59pm on Sunday 25 February 2024.

Full details of our selection process are outlined below.

The Selection Process

Stage 1

How to apply and our selection process

We are a values-based organisation. Our values are a central part of our working culture and our people management processes. We use these to recruit, manage and develop our staff. For more information on our values and behaviours framework, please visit our values pages in our Staff Handbook .

To apply for our roles, click 'apply' and this will allow you to upload your CV in order to register with us  (if you’ve not done so already).

You’ll be asked to write a values-based supporting statement based on the job description of the role you’re applying for. The job description will detail the main recruitment selection criteria under each value, in the sections titled “And in delivering these, you will have.”

Your application will be assessed solely on your statement.

You’ll need to provide one or more examples to cover all bullet points, in each of the four value sections entitled “And in delivering these you will have” 

Please provide details from your background or career, of where and how you have demonstrated that value.

When completing and submitting the values-based statement to apply for this role:

  • Please provide evidence against each of our four values, a maximum of 400 words is allowed per value

  • Please use the STAR format (Situation, Task, Action, Result) to address the key delivery requirements under each value in the Job Description

  • Each value should be clearly formatted, and your examples may include specific skills, experience, abilities, knowledge, and strengths you have

  • We have a separate box on our system for you to input each value

  • Please do not input anything into the values boxes until you’re ready to submit your application

  • Please complete your answers to the questions offline, perhaps in Word, and then copy and paste your answers into the system when you're ready to submit your application

  • We recommend that you check your answers, by reading the inputted information in the box, when you've copied and pasted the information into the system, just to ensure it's all there

  • Please only click 'Next' to submit your application when you're content it’s complete. When you click “Next,” you don't have the option to go back

  • If you 'cancel' then your work won't be saved

  • The system will time out after an hour and your work will be lost if you don’t complete it in that time. You don't have the option to save your application and return to it later

  • If the system times out, you can go into your ‘candidate profile’ to access and complete your statement

  • If you mistakenly submit your statement prior to completing this on the system, please email [email protected] with full details of the role you’re applying for, what has happened, and your completed statement

Please note that only your supporting statement will be submitted to Hiring Managers, without any personal details, and they will then select candidates for further assessment or interview.

Stage 2

At the final stage, you’ll be invited to attend a virtual panel interview and will also be asked to undertake an assessment to present at interview stage. Interviews will be held week beginning 18 March, although this is subject to change.

Feedback will only be provided on request to those who attend interview.

If you have any questions about the recruitment process, please email [email protected]

After the interview

We’ll aim to let you know the outcome of your interview as soon as we can. This will normally be within 10 working days. If you’re unsuccessful at interview stage, you can ask us for feedback. We want to ensure a positive candidate experience, so we’ll also contact you to ask for your feedback on the whole recruitment process.

Onboarding Process

If you’re successful at interview, you’ll be asked to complete our onboarding process. This includes security clearance and you’ll also be asked to provide proof of your eligibility to work in the United Kingdom.

We will provide you with details of our security vetting policy and you will be required to complete a security questionnaire. Some of our roles will require membership of the Protection of Vulnerable Groups (PVG) Scheme. For further information, please see our Policy on the employment of ex-offenders and use of disclosure.

Referees

If you’re successful, we’ll approach previous and/or current employers for a reference. If you have no employment history we may approach any school, college, or university you have attended.

We can only make a formal offer of employment once we have received your security clearance, eligibility to work in the UK and references. Your health assessment will be used to inform us of any adjustments you require before you start with us.

Our commitment to an inclusive workforce

We are a Disability Confident Leader Employer and guarantee to interview any disabled candidates who meet the minimum criteria for the role. If you have a disability and would like to talk to us about any aspects of this job, please contact us. More details can be found here.

Working with The Scottish Parliament

We offer a great range of benefits including 41.5 days of leave (including public holidays), the opportunity to join the Civil Service pension arrangements, flexible working, and family-friendly policies. Please note there may be restrictions on when you can take your annual leave, and you will normally be expected to take leave during recess periods.

If you’re successful at interview, you’ll be asked to complete our onboarding process. This includes security clearance and may include a health assessment carried out by our Occupational Health provider. You will also be asked to provide proof of your eligibility to work in the United Kingdom.

We will provide you with details of our security vetting policy and you will be required to complete a security questionnaire. Some of our roles will require membership of the Protection of Vulnerable Groups (PVG) Scheme. For further information, please see our Policy on the employment of ex-offenders and use of disclosure.