Location
Edinburgh
Office
BIT (Business IT)
Advertising Salary:
£25,125 - £28,998

About The Role

Working pattern: This is a full-time post however we are happy to talk about flexible working.

This is an excellent opportunity to join the BIT Administration Team that is a part of the larger Resource and Governance Team within the Business Information Technology (BIT) Office which forms part of the Digital Services Group. The Resources and Governance Team is responsible for: 

-Project and Portfolio Management 

-Business Relationship 

-Engagement with Parliament staff and MSPs 

-General finance and administration support to BIT 

The role is key to ensuring that effective administrative support is provided not only to colleagues in the Digital Services Group but also to our customers in Holyrood and to constituency and regional offices. 

We are looking for an enthusiastic office administrator to make a positive contribution to the work of our team.  If you are seeking to develop your experience and want to work in a dynamic and constantly evolving digital environment, this may be the opportunity for you. 

For further information about the role please contact [email protected]  

Please apply before 11:59pm on Wednesday 7 December.  Full details of our selection process are outlined below.    

About You

You’ll have excellent communication skills, experience in minute / note taking, take pride in the accuracy of work and have an understanding of supplier engagement and procurement basics such as purchase to pay.  You’ll be a natural people person who has common sense, a can-do attitude and a flexible inclusive approach. 
 
As an experienced administrator you’ll use your IT and digital skills to support the work of the team.  You’ll have a sound understanding of the organisation and its structure and have the willingness to acquire new knowledge and skills and suggest improvements to working practices.  You’ll also have good time management and organisational skills.  
 
For full information about the role have a look at the job description.

The Selection Process

Stage 1  

How to apply and our selection process   

We are a values-based organisation. Our values are a central part of our working culture and our people management processes. We use these to recruit, manage and develop our staff. For more information on our values and behaviours framework, please visit our values pages in our Staff Handbook   

To apply for our roles, click 'apply' and this will allow you to register (if you’ve not already).  

You’ll be asked to write a values-based supporting statement based on the job description of the role you’re applying for. The job description will detail the main recruitment selection criteria under each value, in the sections titled “And in delivering these, you will have”. Your application will be assessed solely on your statement.  

You’ll need to provide one or more examples to cover each bullet point, in the four value sections entitled “And in delivering these you will have”    

Please provide details from your background or career, of where and how you have demonstrated that value. 

When completing and submitting the values-based statement to apply for this role:  

-Please provide evidence against each of our four values, a maximum of 400 words is allowed per value    

-Please use the STAR format (Situation, Task, Action, Result) to address the key delivery requirements under each value in the Job Description  

-Each value should be clearly formatted, and your examples may include specific skills, experience, abilities, knowledge and strengths you have  

-We have a separate box on our system for you to input each value  

-Please do not input anything into the values boxes until you’re ready to submit your application  

-Please complete your answers to the questions offline, perhaps in Word, and then copy and paste your answers into the system when you're ready to submit your application   

-We recommend that you check your answers, by reading the inputted information in the box, when you've copied and pasted the information into the system, just to ensure it's all there  

-Please only click 'Next' to submit your application when you're content it’s complete. When you click “Next”, you don't have the option to go back  

-If you 'cancel' then your work won't be saved    

-The system will time out after an hour and your work will be lost if you don’t complete it in that time. You don't have the option to save your application and return to it later  

-If the system times out, you can go into your ‘candidate profile’ to access and complete your statement  

-If you mistakenly submit your statement prior to completing this on the system, please email [email protected] with full details of the role you’re applying for, what has happened, and your completed statement  

Please note that only your supporting statement will be submitted to Hiring Managers, without any personal details, and they will then select candidates for further assessment or interview.  

Stage 2   

At the final stage, you’ll be invited to attend a virtual panel interview. Interviews will be held w/c 16 January 2023 although this is subject to change.        

Feedback will only be provided on request to those who attend interview.   

If you have any questions about the recruitment process, please email [email protected]

Admin Resourcing Pool Candidates

If you’re currently in our Admin Resourcing Pool and would like to be considered for this role, please submit your note of interest by the closing date above to [email protected]. If you’re interested, we will share your values-based statement with the Hiring Managers, without any personal details, and they will then select candidates for interview if a selection process is required. If you would like to submit an updated statement, please provide this when you note your interest.   

After the interview

We’ll aim to let you know the outcome of your interview as soon as we can. This will normally be within 10 working days. If you’re unsuccessful at interview stage, you can ask us for feedback. We want to ensure a positive candidate experience, so we’ll also contact you to ask for your feedback on the whole recruitment process.  

Our commitment to an inclusive workforce 

We are a Disability Confident Leader Employer and guarantee to interview any disabled candidates who meet the minimum criteria for the role.  If you have a disability and would like to talk to us about any aspects of this job, please contact us.  More details can be found here.  

If you hold an adjustment passport, we encourage you to discuss your current working hours and adjustments in relation to the role you’re applying for.