Location
Edinburgh
Office
Legal Services
Advertising Salary:
£28,860 - £31,318
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  • Permanent Legal Administrator - Internal and Pool Candidates Only

About The Role

Working pattern: Our normal working week is 37 hours however we are happy to talk about flexible working.  We’re committed to supporting staff to achieve a healthy work-life balance. This is a hybrid role, working from Holyrood, and from home. This is an excellent opportunity to join Legal Services as an Administrator. 

The office is made up of 26 staff and provides high quality, robust legal advice and support to enable the SPCB, Committees, Presiding Officer and the Parliamentary Service to make sound and well-informed decisions. As trusted business partners we work within multi-disciplinary teams to support parliamentary business; including the scrutiny of legislation and government policy and supporting Members to turn their policy ideas into law. We also work with colleagues to support the smooth and effective day to day operation of the organisation across the full range of its functions from protecting data, to ensuring we maintain a safe, welcoming and secure working environment.  

We are a collegial and caring team that values and recognises the ideas and contribution that everyone can make equally. It takes everyone playing their part to ensure we meet the Parliament’s needs for high quality legal advice in a timely and efficient way.  

As an Administrator you’ll be part of our dedicated Business Support Team of two administrators led by the Office Manager. The Team provides a demand led administrative and secretarial service to the legal teams to support their function and to the Solicitor to the Parliament in her role as Business Assurance Group Head and member of Leadership Team.    

The Office Manager is part of the Office Management Team, and Support Team members have an active and valued role in the life of the Office.   

Our culture is firmly rooted in the Parliament’s values and as part of Business Assurance Group we aim to create a workplace that promotes wellbeing and supports good mental and physical health. 

For further information about the role please contact [email protected] or [email protected] 

Please apply before 11:59pm on Wednesday 7 June 2023.  Full details of our selection process is outlined below. 

About You

You’ll demonstrate a high level of personal credibility and integrity, with excellent communication skills, and the ability to develop and maintain positive working relationships with colleagues and others. As an experienced administrator you’ll use your IT and digital skills to support the work of the team.  You’ll have good Parliamentary awareness and have the willingness to acquire new knowledge and skills.  With the ability to work under pressure and to tight deadlines, you’ll have excellent organisation and time management skills 

For full information about the role, have a look at the job description. 

The Selection Process

Stage 1

How to apply and our selection process

We are a values-based organisation. Our values are a central part of our working culture and our people management processes. We use these to recruit, manage and develop our staff. For more information on our values and behaviours framework, please visit our values pages in our Staff Handbook .

To apply for our roles, click 'apply' and this will allow you to register and upload your CV (if you've not already).

You’ll be asked to write a values-based supporting statement based on the job description of the role you’re applying for. The job description will detail the main recruitment selection criteria under each value, in the sections titled “And in delivering these, you will have”. Your application will be assessed solely on your statement.

You’ll need to provide one or more examples to cover each bullet point, in the four value sections entitled “And in delivering these you will have”  

Please provide details from your background or career, of where and how you have demonstrated that value.

When completing and submitting the values-based statement to apply of this role:

  • Please provide evidence against each of our four values, a maximum of 400 words is allowed per value 
  • Please use the STAR format (Situation, Task, Action, Result) to address the key delivery requirements under each value in the Job Description. You’ll need to provide examples to cover each point in all the sections entitled “and in delivering these you will have”.
  • Each value should be clearly formatted, and your examples may include specific skills, experience, abilities, knowledge and strengths you have.
  • We have a separate box on our system for you to input each value
  • Please do not input anything into the values boxes until you’re ready to submit your application.
  • Please complete your answers offline, perhaps in Word, and then copy and paste your answers into the system when you’re ready to submit your application.
  • We recommend that you check your answers, by reading the inputted information in the box, when you’ve copied and pasted the information into the system, just to ensure it’s all there.
  • Please only click ‘Next’ to submit your application when you're content it’s complete. When you click ‘Next’, you don’t have the option to go back.
  • If you 'cancel' then your work won't be saved.
  • The system will time out after an hour and your work will be lost if you don’t complete it in that time. You don't have the option to save your application and return to it later.
  • If the system times out, you can go into your ‘candidate profile’ to access and complete your statement.
  • If you mistakenly submit your statement prior to completing this on the system, please email [email protected] with full details of the role you’re applying for, what has happened, and your completed statement.

Please note that only your supporting statement will be submitted to Hiring Managers, without any personal details, and they will then select candidates for further assessment or interview.

Stage 2

At the final stage, you’ll be invited to attend a virtual panel interview. Interviews will be held in week commencing 26 June, although this is subject to change.

Feedback will only be provided on request to those who attend interview.

If you have any questions about the recruitment process, please email [email protected].

Admin Resourcing Pool Candidates  

If you’re currently in our Admin Resourcing Pool and would like to be considered for this role, please submit your note of interest by the closing date above to [email protected]. If you’re interested, we will share your values-based statement with the Hiring Managers, without any personal details, and they will then select candidates for interview if a selection process is required. If you would like to submit an updated statement, please provide this when you note your interest.  

After the interview

We’ll aim to let you know the outcome of your interview as soon as we can. This will normally be within 10 working days. If you’re unsuccessful at interview stage, you can ask us for feedback. We want to ensure a positive candidate experience, so we’ll also contact you to ask for your feedback on the whole recruitment process. 

Our commitment to an inclusive workforce

We are a Disability Confident Leader Employer and guarantee to interview any disabled candidates who meet the minimum criteria for the role.  If you have a disability and would like to talk to us about any aspects of this job, please contact us.  More details can be found here. 

If you hold an adjustment passport, we encourage you to discuss your current working hours and adjustments in relation to the role you’re applying for. 
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