Parliamentary, Research and Communications Assistant for Katy Clark MSP

Katy Clark MSP is looking for a Parliamentary, Research and Communications Assistant to join her team.

Salary: £26,795-£32,609 depending on skills and abilities

Location: Holyrood

Hours: Flexible: up to 5 days, with a minimum of 3 days, Tuesday to Thursday

Responsibilities

• Organising diary commitments and preparing for all activities.
  • Arranging surgeries, meetings and travel.
  • Arranging briefing papers and speeches.
  • Communicating with parliamentary officials.
  • Representing on my behalf as and when required.
• Gathering and distributing valuable data that supports my activities.
  • Keeping your knowledge of policy areas and local issues up-to-date.
  • Carrying out research projects.
  • Obtaining and compiling relevant research documents from external bodies.
  • Preparing and delivering regular briefings and updates.
  • Analysing, evaluating and interpreting data and statistics.
  • Collaborating with colleagues from different service areas across the Parliament.
  • Performing casework-related research and responding where necessary.
• Producing materials that effectively convey my aims to the general public and media.
  • Keeping up to date with current media developments.
  • Building and maintaining relationships with stakeholders.
  • Corresponding with constituents and local campaign groups.
  • Producing high quality press briefings, speeches, presentations and written materials.
  • Representing me in dealing with media and providing statements where appropriate.
  • Organising and arranging interviews and press conferences, as required.
• Carrying out general office administration and acting as front of office for enquiries.
• Overseeing all administrative procedures, ensuring documents are easily retrievable.
• Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales.
• Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
• Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
• Maintaining office records and compliance with data protection.

• Maintaining filing system and managing records.
• Ensuring compliance with data protection legislation and GDPR requirements.
• Ensuring administrative and secretarial support is provided.

Requirements

• Have excellent written, verbal and IT skills with accurate attention to detail.
• Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
• Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
• Be well organised with the ability to prioritise competing workloads.
• Have the ability to foster good working relationships with confidence to understand how the media world operates.
• Be a proactive problem solver with the motivation and resilience to adapt and deal with challenges.

To apply, click on "send CV" and upload your CV and supporting statement as one document.  When you've clicked "send CV" use the text box to provide wording for the cover email.   Your supporting statement should outline how you meet the requirements detailed above for this role.  Applications that do not include a supporting statement may not be considered