Pay & Pensions
Advertising Salary:
£25,125 - £28,998

About The Role

Working pattern: Our normal working week is 37 hours, however we are happy to talk about flexible working. Requests for part-time working will also be seriously considered.

This is an excellent opportunity to join the Pay and Pensions Office as a permanent Pay and Pensions Administrator.

Reporting to the Pay and Pensions Team Leader, you will help deliver an efficient, accurate and professional payroll and pensions service to Members, their staff and SPCB employees.  

The Pay and Pensions Office is responsible for processing the salary payments and Pension administration of all Members, their staff and SPCB employees.  The team is made up of around 8 individuals who undertake a variety of roles in a fast paced, busy office.

As Pay and Pensions Administrator you’ll take ownership of administrative processes including pay and pension data input, assist payroll validation checks, answering customer enquiries and supporting Members with SCP budget expenditure. You’ll work in accordance with the team’s service level agreement and enable a continual improvement of service quality.  The post also offers an excellent opportunity for you to develop, with the option for you to undertake a Payroll Technician Certificate with CIPP (Chartered Institute of Payroll Professionals).

For further information about the role please contact Dawn Gibbons, dawn.gibbons@parliament.scot 

Please apply before 11.59pm on Wednesday 25 May 2022. Full details of our selection process is outlined below.

About You

The successful candidate will be experienced in end to end administration and have excellent organisational skills which will enable you to work under pressure to meet tight deadlines.  You’ll have the ability to prioritise competing demands and take a proactive approach to workload and will ensure accuracy.  You’ll also have sound analytical and problem-solving skills and will use your judgement to make informed decisions.      

You’ll demonstrate a high level of personal credibility with excellent communication and influencing skills, and the ability to develop and maintain positive working relationships. 

For full information about the role, have a look at the job description. 

The Selection Process

Stage 1

We are a values-based organisation. Our values are a central part of our working culture and our people management processes. We use these to recruit, manage and develop our staff. For more information on our values and behaviours framework, please visit our values pages in our Staff Handbook .

To apply for our roles, click 'apply' and this will allow you to register (if you’ve not already).

You’ll be asked to write a values-based supporting statement based on the job description of the role you’re applying for. The job description will detail the main recruitment selection criteria under each value, in the sections titled “And in delivering these, you will have”. Your application will be assessed solely on your statement.

You’ll need to provide one or more examples to cover each bullet point, in the four value sections entitled “And in delivering these you will have”  

Please provide details from your background or career, of where and how you have demonstrated that value.

When completing and submitting the values-based statement to apply for this role:

  • Please provide evidence against each of our four values, a maximum of 400 words is allowed per value 

  • Please use the STAR format (Situation, Task, Action, Result) to address the key delivery requirements under each value in the Job Description

  • Each value should be clearly formatted, and your examples may include specific skills, experience, abilities, knowledge and strengths you have

  • We have a separate box on our system for you to input each value

  • Please do not input anything into the values boxes until you’re ready to submit your application

  • Please complete your answers to the questions offline, perhaps in Word, and then copy and paste your answers into the system when you're ready to submit your application

  • We recommend that you check your answers, by reading the inputted information in the box, when you've copied and pasted the information into the system, just to ensure it's all there

  • Please only click 'Next' to submit your application when you're content it’s complete. When you click “Next”, you don't have the option to go back

  • If you 'cancel' then your work won't be saved 

  • The system will time out after an hour and your work will be lost if you don’t complete it in that time. You don't have the option to save your application and return to it later

  • If the system times out, you can go into your ‘candidate profile’ to access and complete your statement

  • If you mistakenly submit your statement prior to completing this on the system, please email careers@parliament.scot with full details of the role you’re applying for, what has happened, and your completed statement

Please note that only your supporting statement will be submitted to Hiring Managers, without any personal details, and they will then select candidates for further assessment or interview.

Stage 2

At the final stage, you’ll be invited to attend a virtual panel interview and will be asked to complete an assessment.   Interviews will be held on Wednesday 22 June 2022, although this is subject to change.

If you have any questions about the recruitment process, please email careers@parliament.scot.

Admin Resourcing Pool Candidates 

If you’re currently in our Admin Resourcing Pool and would like to be considered for this role, please submit your note of interest by the closing date above to careers@parliament.scot. If you’re interested, we will share your values-based statement with the Hiring Managers, without any personal details, and they will then select candidates for interview.

After the interview

We’ll aim to let you know the outcome of your interview as soon as we can. This will normally be within 10 working days. If you’re unsuccessful at interview stage, you can ask us for feedback. We want to ensure a positive candidate experience, so we’ll also contact you to ask for your feedback on the whole recruitment process.

Our commitment to an inclusive workforce

We are a Disability Confident Leader Employer and guarantee to interview any disabled candidates who meet the minimum criteria for the role.  If you have a disability and would like to talk to us about any aspects of this job, please contact us.  More details can be found here.

If you hold an adjustment passport, we encourage you to discuss your current working hours and adjustments in relation to the role you’re applying for.