Location
Edinburgh
Office
MSP Staff
Advertising Salary:
£31,206-£34,000 depending on skills and experience.

About The Role

Sarah Boyack MSP is looking for an Office Manager to join her team

Location: Based in Edinburgh with time split between Leith and Holyrood with some hybrid home working by agreement.

Hours: full time (35hours)
 
Salary:  £31,206 -£34,000 (depending on skills and experience).
 
 
Responsibilities
  • Carrying out general office administration and acting as front of office for enquiries.
    • Responding to all incoming correspondence while professionally managing each enquiry within agreed timescales. This includes managing my Outlook inbox.
    • Coordinating, tracking and monitoring the handling of enquiries and ensuring they are dealt with timely and professionally.
    • Drafting written correspondence such as letters, requests for information and parliamentary questions and motions.
    • Responsible for oversight of Casework.

  • Maintaining office records and compliance with data protection.
    • Maintaining filing system and managing records.
    • Ensuring compliance with data protection legislation and GDPR requirements.
    • Ensuring administrative and secretarial support is provided.

  • Organising diary commitments and preparing for all activities.
    • Arranging surgeries, meetings and travel.
    • Arranging briefing papers and speeches.
    • Communicating with parliamentary officials.
    • Representing on my behalf as and when required.

  • Acting in a supervisory capacity for the team and oversight of office maintenance.
    • Managing office budget in line with Members Expenses Scheme, Allowances Office and HR Office.
    • Managing constituency accounts, premises and equipment.
    • Managing staff and reviewing their performance.
    • Overseeing health and safety and staff wellbeing.
    • Acting as a support to me as Committee Convener, Party Spokesperson.

About You

Requirements

 You will:

  • Have excellent written, verbal and IT skills with accurate attention to detail.
  • Have experience of managing staff with the ability to nurture and build effective teams.
  • Be empathetic with the ability to build and maintain relationships with a variety of stakeholders.
  • Be confident in managing budgets for staff resources and office provisions.
  • Have a flexible and adaptable approach, being able to use good judgement and work on own initiative.
  • Be well organised with the ability to prioritise competing workloads.

The Selection Process

Closing at 11.59pm on Sunday 30th January.

 
Click on “apply” to upload your CV and a Supporting Statement.  Your Supporting Statement should outline how you meet the requirements detailed above for this role.  Applications that do not include a supporting statement may not be considered.
 
Interviews will be held on Friday 4th and Monday 7th of February. If you need to arrange an alternative date for interview please make Sarah aware in your application.